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Terms & Conditions

Last updated: 2026-08-17

These Terms & Conditions ("Terms") govern your access to and use of Qubase's applications, websites, and related services (collectively, the "Services"). By downloading, accessing, or using the Services, you agree to these Terms.

1. Who We Are

Qubase ("Qubase", "we", "us", or "our") provides software tools that help educators and institutions organize, process, and search assessment and worksheet content.

2. Eligibility and Authority

You may use the Services only if you are legally capable of entering into a binding contract. If you use the Services in your personal capacity, these Terms apply to you as an individual. If you use the Services on behalf of a school, university, company, or other organization, you represent and warrant that you are authorized to bind that organization to these Terms, and references to "you" include that organization.

3. Accounts and Security

You are responsible for maintaining the confidentiality of your account credentials and for all activity under your account. You must promptly notify us at help@qubase.io if you suspect unauthorized access or any security incident involving your account.

4. License and Permitted Use

Subject to these Terms, Qubase grants you a limited, non-exclusive, non-transferable, revocable license to use the Services for your internal educational and professional purposes.

You must not:

  1. copy, modify, distribute, sell, lease, sublicense, or reverse engineer the Services except as permitted by law;
  2. use the Services to violate intellectual property, privacy, or other legal rights;
  3. upload malicious code, attempt unauthorized access, or interfere with system integrity or performance;
  4. use automated means to scrape, harvest, or extract data from the Services without written permission;
  5. use the Services to create or train competing products where prohibited by applicable law.

5. User Content and Responsibility

You retain ownership of content you upload, import, or submit through the Services, including worksheets, questions, metadata, and related materials ("User Content"). You are solely responsible for User Content and for ensuring you have all required rights, permissions, and legal basis to submit and process it.

You grant Qubase a limited, worldwide, non-exclusive, royalty-free license to host, store, process, transmit, and display User Content solely to provide, maintain, secure, and support the Services for your use and your organization's use. Qubase will not use User Content to train general-purpose AI models or for unrelated product development without your explicit consent.

6. AI Processing and Output

The Services may use artificial intelligence and third-party providers to process User Content and generate structured outputs. AI outputs may contain errors, omissions, or incorrect classifications. You are responsible for reviewing and validating outputs before relying on them for academic, operational, or compliance decisions.

7. Credits, Purchases, Billing, and Taxes

Certain features require consumable credits or paid plans. Pricing, credit quantities, and applicable usage rules are presented in-app or on our pricing page and may be updated from time to time.

  1. Credits are consumed according to the rules disclosed at purchase and/or at the time of use.
  2. Unless explicitly stated otherwise, purchases are final and non-refundable, subject to mandatory consumer protection laws and app store policies.
  3. You are responsible for any taxes, duties, or similar charges associated with your purchases, excluding taxes based on Qubase's net income.

8. Intellectual Property

The Services, including software, design, trademarks, logos, and documentation, are owned by Qubase or its licensors and are protected by intellectual property laws. Except for the limited rights expressly granted in these Terms, all rights are reserved.

9. Third-Party Services and Links

The Services may interact with third-party platforms, app stores, storage providers, and AI providers. Qubase is not responsible for third-party services, policies, or availability. Your use of third-party services is governed by their terms and policies.

10. Service Availability and Changes

We may update, modify, suspend, or discontinue any part of the Services at any time, including for maintenance, security, legal compliance, or product improvement. We will use reasonable efforts to minimize material service disruption.

11. Privacy

Your use of the Services is also governed by our Privacy Policy, which explains how we process personal data.

12. Disclaimer of Warranties

To the fullest extent permitted by law, the Services are provided on an "as is" and "as available" basis without warranties of any kind, whether express, implied, or statutory, including implied warranties of merchantability, fitness for a particular purpose, title, and non-infringement. We do not warrant uninterrupted, error-free, or fully secure operation of the Services.

13. Limitation of Liability

To the fullest extent permitted by law, Qubase and its affiliates, officers, employees, licensors, and suppliers will not be liable for indirect, incidental, special, consequential, exemplary, or punitive damages, or for loss of profits, revenue, data, goodwill, or business opportunity, arising from or related to your use of the Services.

To the fullest extent permitted by law, Qubase's aggregate liability for all claims arising out of or relating to the Services or these Terms will not exceed the greater of (a) the total amounts you paid to Qubase for the Services in the 12 months before the event giving rise to the claim, or (b) US$100.

14. Indemnification

You agree to defend, indemnify, and hold harmless Qubase and its affiliates, officers, employees, licensors, and suppliers from and against claims, liabilities, damages, losses, and expenses (including reasonable legal fees) arising out of or related to your User Content, your misuse of the Services, or your violation of these Terms or applicable law.

15. Suspension and Termination

We may suspend or terminate your access to the Services, with or without notice, if we reasonably believe you violated these Terms, created legal or security risk, or if required by law. You may stop using the Services at any time. Sections that by their nature should survive termination will survive, including intellectual property, disclaimers, limitations of liability, indemnification, and dispute terms.

16. Governing Law and Disputes

These Terms are governed by the laws of the jurisdiction in which the Qubase contracting entity providing the Services to you is established, excluding conflict-of-law rules. Courts in that jurisdiction will have exclusive authority over disputes arising out of or related to these Terms, unless mandatory law requires otherwise.

17. Changes to These Terms

We may update these Terms from time to time. If changes are material, we will provide notice by posting updated Terms, updating the "Last updated" date, or through reasonable in-service notice. Continued use of the Services after changes become effective constitutes acceptance of the updated Terms.

18. Miscellaneous

  1. If any provision of these Terms is found unenforceable, the remaining provisions remain in full force and effect.
  2. Our failure to enforce any provision is not a waiver of that provision.
  3. You may not assign these Terms without our prior written consent. We may assign these Terms as part of a merger, acquisition, reorganization, or sale of assets.
  4. These Terms constitute the entire agreement between you and Qubase regarding the Services and supersede prior or contemporaneous agreements on the same subject.

19. Contact Us

If you have questions about these Terms, contact us at help@qubase.io.